The Overall Usage report provides an aggregate of online time and time in courses for students. Sites can use this report for the following purposes:
- student usage
- attendance for a specified date range
- determine which students have never logged in the system
To Run an Overall Usage Report:
- Select Other Reports- Updated from the Main Menu, then select Overall Usage.
Important: If you need to run a report containing data prior to June 30th, 2021, you must use the version of this report located under Other Reports from the Main Menu. This version of Other Reports is only available to users with Admin permissions. Key differences in the report under Other Reports and the report described in this article are:
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- The Other Reports version has an Active/Inactive course filter. The report in this article does not have this filter and automatically pulls both course types.
- The version in this article has Generate Report or Download Report options that do not exist in the Other Reports version of this report.
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- Select the Input Criteria prior to generating the report (see table below). Note: Administrators and teachers select from different input criteria.
- Select an export option and then select Submit.
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Setting |
Options |
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Domain |
This single select list will display the current domain and all domain names under the domain where the report is being run. If the district domain is selected, only the users at the district level will display in an alphabetical list under teachers and students, only data for those users will be included in the results. School or Program subdomains must be run in a separate report by selecting subdomains individually. Running this report for a large district or school may timeout due to the amount of data the report needs to display. For those scenarios, Pearson recommends running the report for 50 teachers or 50 students at a time, depending on the user report need. |
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Teacher |
This is a multi-select list of teacher/teacher-author names in Last Name, First Name format for the selected domain(s) above. By not selecting a teacher, the report will be generated for all students. Selecting a teacher will display student usage for students enrolled in the teacher course(s). Teacher IDs’ are provided after the name to differentiate between teachers with the same name. |
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Student |
This is a multi-select list of students in Last Name, First Name format for the selected domain(s) above. By not selecting a student, the report will be generated for all students. Student IDs’ are provided after the name to differentiate between students with the same name. If teachers and students are selected, then the report will display student usage where at least one of the teachers and one of the students are both enrolled.
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Start Date – End Date |
Specifying a date range displays usage within the date range. A date range must be included. The date range may not exceed one year in duration for a single report request. |
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Show |
There are two options – Show students with usage and Show all students. Selecting show students with usage will show all students that have at least logged in within the date range. Selecting show all students will show both students that have at least logged in within the date range as well as all students that have never logged into GradPoint. |
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Export Options |
Export options of HTML, PDF, XLSX, DOCX, and CSV are available. Default is CSV. |
Reading the Overall Usage Report
| Data | Description |
| Description | This is any text entered by an Administrator in the description field for the user profile. |
| Text Number | A text number specified in the personal information for the user. |
| External ID | An external ID specified by an Administrator. Usually, Admins enter an SIS ID number as an external ID. |
| First Login Date | The first time the user logged in to Pearson Online School. A blank means the user has never logged in. |
| Last Login Date | The last time the user logged in. A blank means the user has never logged in. |
| Total Online Time | The total time the user has been online in the system. |
| Total # of sessions | The number of times the user has logged in. |
| Total Course Time | The total time the user spent working in course activities. There is an automatic logout after 60 minutes of inactivity so course time should closely mirror time students spent in their courses. |
| Total Idle Time | The time students did not spend working in their courses but were online. Computed as Total Online time - Total Course Time. |
| # of courses with Activity | Represents the number of courses for which students had activity in. |
Notes on Overall Usage Report
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This single select list will display the current domain and all domain names under the domain where the report is being run. If the district domain is selected, only the users at the district level will display in an alphabetical list under teachers and students, only data for those users will be included in the results. School or Program subdomains must be run in a separate report by selecting subdomains individually. Running this report for a large district or school may timeout due to the amount of data the report needs to display. For those scenarios, Pearson recommends running the report for 50 teachers or 50 students at a time, depending on the user report need.
- If an administrator runs a report for a specific teacher(s), only the courses taught by that teacher(s) will be displayed. If the teacher is enrolled in the course as a student, that course will not display as taught by that teacher.
- Selecting the Generate Report button a second time with the same filters within two hours will lead to a choice; a Regenerate Report button and Download Report button will appear. Pressing the Regenerate Report button will rerun the same report. The Download Report button will allow you to view the already generated report without waiting.
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Show students with usage will show only students that have at least logged in during the specified period. Show all students will show students that have not even logged in.
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Idle time is the time that the student was online but was not working in their courses.
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If a student was transferred to the site, the login information is not transferred but their course activity is transferred. If the report is generated before the student logs in to the new site, the course activity will show a value but either online time will display as 0 or online time will be less than the course time.
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The report looks at domain permissions, (and not enrollment permissions), to determine if the user is a student.
- Assessments that are saved will not display time until they are submitted. For example, if an assessment was saved on 03/01/2023 and submitted on 03/05/2023, the course activity time will display for a date range of 03/05/2023 to 03/05/2023 but not for a date range of 03/01/2023 to 03/01/2023.
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If a student does not appear in the list, they may be set as an observer to another user by mistake. Correct that error to populate the student in the filter list.
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Please provide a start date and end date. If a start/end date is not provided the report may return "0" in some columns.
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