This article outlines the steps for changing student grade levels from one school year to another in bulk. For example, a returning student who was enrolled in 1st grade in the current year would need to be moved to 2nd grade for the upcoming school year.
- In the Admin app, navigate to the left menu to Other Reports.
- Run the User Details report.
- Open the report. Keep the following columns and delete the rest:
- First Name
- Last Name
- User ID
- Grade Level
- Student's License Type (to more quickly identify students vs. teachers/admin/observers)
- Either create a new tab on the report or open up a new Excel document. Create three columns across row 1: Action, User ID, and grade level. You will need to copy and paste each student's user ID and current grade level from the User Details report pulled in steps 2 and 3.
- All cells under the Action column should read "edit."
- There is nothing to change in User ID. Make sure ONLY user IDs of students for which you want to change the grade level are listed.
- Under grade level, update the grade level from what is currently shown to the new grade level. (Example: Grade 8 to Grade 9).
- Select columns A-C (Action, User ID, Grade Level). Right click and copy all information.
- Navigate back to the left menu and go to Users.
- Go to the three dots next to the + icon.
- Select Import.
- In the box, paste the information you copied in Step 8.
- Click next.
- If everything looks the way you want it, click import.
- Click done.
Once these steps have been followed, all users' grade levels should change to the indicated grade level. It is suggested to spot check a few students to ensure the process was completed as you intended.
For more information, review this video on Adjusting Grade Levels in Bulk.