Attendance Help for Administrators and Teachers – Pearson Connexus Support

Attendance allows authorized users to enter and track offline activity using Daily Codes, Numeric Hours, and Activity Types. Authorized users also have the ability to export their offline activity to a CSV file.

Administrators select which users have access to record attendance and establish a time frame within which attendance entries must be entered. Teachers can enter Numeric or Daily Code attendance entries for multiple students and run reports for all of their students. Students and Observers are able to add, edit, and remove their personal entries within the timeline set by the Administrator.

Users, Roles, and Prerequisites

Administrators, Observers, students, and Teachers can use the Attendance feature.
Teachers must have students enrolled in a course they teach.
Students must be enrolled in a course to enter attendance.

How to Access Attendance

Log in to Pearson Connexus.
Select Student Activity Tracker from the Main Menu. The Student Activity Tracker displays.

How to Configure Administrative Settings (Administrators only)

Administrators configure the settings for Attendance tracking for the domain. Administrators determine who can enter attendance, within what timeline, and how attendance will be entered.

Log in to Pearson Connexus as an Administrator.
Select Student Activity Tracker from the Main Menu. The Student Activity Tracker displays.
Select Administrative Settings under the Student Activity Tracker, as shown below.
The Attendance Permissions window displays. Set Attendance Permissions following the steps below:

Select users to grant access to add, edit, and remove attendance entries by selecting and deselecting the checkboxes to the left of each user group.

Edit the number of days a user has to add, edit, and remove attendance entries by entering a value in the box to the right of the user group.

Select how users will enter attendance by selecting or deselecting Numeric Hours, Activity Types, and Daily Codes.
Select Save Changes to immediately apply the new domain settings.
Select Return to previous view at the top left of the Student Activity Tracker page to return to the main Attendance page.

How to Access a Student’s Individual Page

Follow the steps below to add an attendance entry for an individual student.

Log into Pearson Connexus with the correct Admin User ID and password.
Select the Student Activity Tracker from the Main Menu. The Student Activity Tracker displays.
Select a student. The student’s individual page displays.
Note: Individual students and Observers with only one student will automatically be taken to this page.
Attendance can be entered two ways: Daily Codes and Numeric Hours.

How to Enter Daily Codes

All users have the ability to enter Daily Codes for individual students.

From the Student Activity Tracker page, select the student for whom attendance needs to be added.
Select the date for the attendance entry.

Note: Entries cannot be made for future dates.
Select Save Attendance Entry below the codes list.

How to Add Numeric Hours

Users may enter up to 10 hours of attendance within a day.

From the Student Activity Tracker page, select the student for whom attendance needs to be added.
Select the date for the attendance entry.

Note: Entries cannot be made for future dates.
Type the number of hours for that day. Hours must be in increments of .25 and cannot exceed 10 hours daily.
Select an Optional Activity Code from the dropdown menu to provide greater detail for the activity.
Select Save Attendance Entry below the codes list.

How to Add an Attendance Entry for Multiple Students

Administrators and Teachers can add an attendance entry for multiple students in Pearson Connexus.

Select the Student Activity Tracker from the Main Menu. The Student Activity Tracker displays.
From the list of students in the class, select the checkboxes beside the students for whom attendance must be added. A minimum of one student is required for accessing the multiple student view.
Select Enter Attendance as shown below. The Add Attendance Entry page displays. Users log attendance for multiple students on a calendar view.
Enter attendance in the All Students text boxes for all selected students by entering either Numeric Hours or Daily Codes, as shown below.

The attendance entry displays for all selected students.
Once the user enters a value on a per-day basis in the All Students box, that particular value will populate for the selected students who do not have an attendance entry for that day.

Note: If a student has already entered attendance for that day, the Multiple Student entry will not override that value.
Select Save Attendance Entries.

How to Edit an Existing Entry

All users have a certain number of days to edit their own entries. The number of days is set by the Administrator. Administrators have 30 days to edit entries made by Teachers and students. A separate, Administrator-determined setting allows Teachers to edit their own entries and entries made by students.

Log into Pearson Connexus.
Select the Student Activity Tracker from the Main Menu. The Student Activity Tracker displays.
To edit a student’s entry, select the student. The Individual Student page displays with a list view of the week.
Select Edit on the far right side of the entry. Editable fields appear for the selected entry.
Type a new entry for that day in the Hours/Code box. If Numeric Hours are entered, an Optional Activity Type can also be selected from the drop-down menu.
Select Save to save the new entry.
Teachers and Administrators editing another person’s entry may be required to provide a Reason for Change. See How to Select a Reason for Change, below

How to Remove an Existing Entry

All users may remove the entries they created, while Teachers and Administrators may also remove the entries of others. To edit an entry, follow the steps below.

Log in to Pearson Connexus.
Select the Student Activity Tracker from the Main Menu. The Student Activity Tracker displays.
Select a student to remove an entry. The Individual Student page displays with a list view of the week.
Select the Delete icon, shown above, to remove an entry. A popup window displays to confirm the entry deletion.
Select Yes.
Teachers and Administrators editing another person’s entry may be required to provide a Reason for Change. See below.

How to Select a Reason for Change

Teachers may be required to provide a reason for change when editing an entry made by someone else. Administrators must provide a reason for change when editing another person’s entry or when edits are made outside the allotted time frame.

Select a student to remove, update, or edit an entry. The Individual Student page displays with a list view.
Select the day of the entry to edit by selecting the Edit tool. Then clear and replace the entry.
If prompted, select a reason for the change from the dropdown menu.
Select Continue.
Add a new Daily Code or Numeric Hours in the Hours/Code text box.
Select Save.

How to Download a CSV Export File for Multiple Students

Users have the ability to download CSV export files to review and edit manual entries. This functionality is available to all users who have access to Pearson Connexus.

Log in to Pearson Connexus.
Select the Student Activity Tracker from the Main Menu. The Student Activity Tracker displays.
From the list of students in the class, select the checkboxes beside the student(s) for whom an export is needed. A minimum of one student is required for the Multiple Student Export.
Select Add Attendance if selecting multiple students.
Select Export as CSV at the top right.
A popup window displays. A To and From Date is pre-populated to the last 30 days. Select the Calendar tool to change the dates.
Select Generate CSV.
Go to the Downloads folder located in My PC (if on a Mac, navigate to the Downloads folder from the Finder) to access the downloaded CSV file. It will open as a spreadsheet.

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