A Log is a searchable record of a student's activities and communications, including date, subject, author, and details. Teachers or domain Administrators can create entries via the Student Activity Tracker. Logs include automatic WebMail entries and can be filtered, marked private, or exported as CSV files. Entries cannot be deleted or modified, and sensitive information should be entered cautiously.
Every student has a Log page. Entries can be created by their teacher or the domain Administrator for students in their domain. Student Logs can be found in the Student Activity Tracker, accessed through the Main Menu.
View Student Log Entries
To view a student’s Log:
- Select Student Activity Tracker from the Main Menu.
- To filter:
- enter an ID, student name, domain, or course
- select a course from the list on the left
- Select the user for whom you wish to view the Log.
Note: Teachers see only students in their courses. Administrators see all students in domains they manage.
- Select the Log tab to filter and view Logs for the selected student.
- Enter text into the filter field or select Show Advanced Filters to filter for specific Log content.
Create Log Entries
From an Individual Student's Log Page
- From the selected student's Log page, select Create New Log Entry.
- Enter a subject for the entry (required).
- Enter the details of the communication or activity related to this student (required).
- Select if the Log entry is private.
- Select Save Log Entry to save the entry to the student’s Log.
Note: Log entries cannot be deleted or modified, so take care to review the draft prior to saving the entry. While you can mark a Log entry as Confidential, all recorded information in Logs is considered public record. When creating a Log, be sensitive to the information you enter.
From the Main List: Create Individual or Shared Log Entries
- Create a Log entry for student(s) by checking the student(s) in the list and selecting Create a New Log Entry.
- Create the Log entry for the selected student(s) or select to Add More Students, if needed.
- Complete the required fields.
- Select if the Log entry is private.
- Select Save Log Entry after all required fields are complete.
Note: While you can mark a Log entry as Confidential, all recorded information in Logs is considered public record. When creating a Log, be sensitive to the information you enter.
Automatic WebMail Log Entries
An automatic Log entry is created for every WebMail message a student sends or receives. These entries display in students' Logs to record their interaction with teachers. By default, WebMail automatic Log entries are public.
To view an automatic WebMail Log entry in the Student Activity Tracker:
- Filter the main page of the Student Activity Tracker:
- enter an ID, student name, domain, or course
- select a course from the list on the left
Note: Teachers see only students in their courses. Administrators see all students in domains they manage.
- Select the user whose Log you wish to view.
- Select the Log tab.
- Filter by text or select Show Advanced Filters for more filtering options.
- Select Include WebMail.
- Log results will appear at the bottom of the screen.
Note: Automatic Log entries for WebMail messages with multiple student recipients do not display the names of other student recipients in a student's Log. Student-generated WebMail messages are automatically entered as Log entries in that student's Log.
When there are multiple recipients, the To and CC display separately in the Log entry for that message. For example, if a student sends a message to Teacher1 and CCs Teacher2, the Log will display the following: To: Teacher1, CC: Teacher2.
For more information, review the Student Activity Tracker - Communication Monitoring video.
Export Logs
Logs in the Student Activity Tracker can be exported as a CSV by selecting one or more students from the list or from an individual student's Log page.
Select One or More Students From the Main Page
- Select a student or multiple students from the main page of the Student Activity Tracker.
Note: Teachers see only students in their courses. Administrators see all students in domains they manage.
- Select Export Log as CSV.
- Report options appear. Select the options for the export and select Generate CSV.
From an Individual Student Log Page
- Select a student from the main page of the Student Activity Tracker.
Note: Teachers see only students in their courses. Administrators see all students in domains they manage.
- Select the student's Log page and then select any applicable filters from the Advance Filters option.
- Select Export Log as CSV.
- All Logs for the student after defining filter options will appear in the export.
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