Student Logs for Teachers

Overview

A Log is a searchable repository of log entries related to a particular student. Log entries are created to chronicle communications with, and activities related to, students. A log entry contains a detailed summary of a communication (i.e., contact). It includes:

• The date and time the activity or communication was recorded
• The subject of the activity
• The author of the entry
• Additional details could include the name(s) of the participant(s), the name(s) of the user(s) to whom the communication pertained, and any comments related to the communication.

Each student in the system has a log page. A log entry can be created for a user who is your student (if you are their teacher) or a user who is a student at your domain (if you are the domain’s Administrator).

View Student Log Entries

To view a student’s log:

1. Select Student Activity Tracker from the Main Menu.
2. Search for, then select, the user for whom you want to view the log. (Note: For Teachers, this list is limited to students currently in a course you teach. For Administrators, this list will only include students at domains where you are the domain’s Administrator.)
3. Filter by ID, student name, domain, or course for log entries. You can also select one of the listed students in the domain or select a course to narrow down a search.
   
4. Select the Log tab.
   
   

Create Log Entries

To create a new log entry:

1. From the student Log page, select Create New Log Entry.
2. Enter a subject for the entry (required).
3. Enter the details of the communication or activity related to this student (required).
   
4. Select Save Log Entry to save the entry to the student’s log.

Note: Log entries cannot be deleted or modified, so take care to review the draft prior to saving the entry. You can also expand the Advanced Filters on the student Log page.

Create a log entry for a student by checking the student in the list and selecting Create a New Log Entry.

Private Entries

You can limit the visibility of a log entry by selecting the Private checkbox prior to saving a new entry.

To create a private entry:

1. From the student Log page, select Create New Log Entry.
2. Enter a subject for the entry (required).
3. Enter the details of the communication or activity related to this student (required).
4. Check the Private box if you want the log entry to be viewable only by you (i.e., the Author) and users with special permission.
5. Select Save Log Entry to save the private entry.

Note: While you can mark a log entry as Confidential, all recorded information in logs is considered public record. When creating or modifying a log, be sensitive to the information you enter.

Shared Log Entries

A shared log entry is an entry for multiple users. To avoid having to make the same entry multiple times for multiple students, this option allows a user to create a single log entry and add that entry to multiple student logs.

To create a shared log entry:

1. From the main Log page, select one or more students for whom you wish to create the same entry. (Note: There is an option to search for and add additional students.)
2. Select Create a New Log Entry.
3. Fill out the required subject and description fields.
4. Select Save Log Entry.
   
   

Automatic WebMail Log Entries

An automatic log entry is created for every WebMail message a student sends or receives. These entries display in students' logs to record their interaction with Teachers.  By default, WebMail automatic log entries are public.

To view an automatic WebMail log entry:

1. Select Student Activity Tracker from the Main Menu.
2. Search for, then select, the user whose log you wish to view. (Note: For Teachers, this list is limited to students currently in a course you teach. For Administrators, this list includes only students at domains where you are the Administrator.)
3. Filter for log entries by ID, student name, domain, or course. You can also select one of the listed students in the domain or select a course to narrow a search.

Note: Automatic log entries for WebMail messages with multiple student recipients do not display the names of other student recipients in a student's log. Student-generated WebMail messages are automatically entered as log entries in that student's log.

When there are multiple recipients, the To and CC display separately in the log entry for that message. For example, if a student sends a message to Teacher1 and CCs Teacher2, the log will display the following: To: Teacher1, CC: Teacher2.

Related Articles:

• Attendance for Administrators and Teachers